Your best people are writing RFPs at 11pm.
And the bid still loses.
I run your bid desk end-to-end: RFPs, security questionnaires, and deal-desk commercials. Your AEs stay in front of buyers, and your win rate stops leaking to bandwidth. Director-level ownership on a fractional basis, built for SaaS & HealthTech in compliance-heavy markets.
The whole bid, end to end
From intake and go/no-go through SME coordination, compliance posture, and final production, so Sales, Legal, and Technical stay focused on what they do best.
One won bid pays for the year
In your market, a single municipal or enterprise contract dwarfs the engagement many times over. The job is not to be cheap. It is to win the bids you are currently too stretched to win well.
Not ready for a retainer?
Try me on one bid.
The lowest-risk way to see the work, and walk away with reusable tooling you keep even if you never sign a retainer. One live bid, fixed fee.
You have a high-stakes RFP and not enough hands. I take full ownership of it (strategy, drafting, compliance, and production) and hand you a submission-ready bid. Then you keep the assets, whether or not we ever work together again.
- ✓Full ownership of one live RFP or proposal, end to end
- ✓Win strategy, compliance matrix, and final production handled
- ✓A reusable answer library seeded from your bid, so your next response starts at 60%, not from scratch
- ✓A competitive win-themes brief for the opportunity, positioning your team can reuse on the next one
- ✓A Go/No-Go scorecard for your next three bids, so you stop burning hours on the unwinnable ones
Most clients start here, then move to a retainer once they have seen the work. It is the easiest first step, and the fastest.
Pick the scope your pipeline needs.
Three levels of coverage, by how many bids you run at once and how deep you need me embedded. Engagements start at $6,000/mo month-to-month, and commit to a term to bring that down. Your exact scope and investment are set on a 30-minute scoping call, because the right number depends on your volume and where the gaps are.
- ✓Every bid managed start to finish, intake through submission
- ✓Your team stays selling while drafting, formatting, and production are handled
- ✓Commercial red flags surfaced before your legal team sees them
- ✓Full Maintenance capability, scaled to 3 simultaneous bids
- ✓Never spend a dollar on a bid you should not be chasing
- ✓A documented win strategy on every bid, not just a response
- ✓Full Growth capability across your busiest bid cycles
- ✓Reach me in your tools, on your timeline, part of the team
- ✓New bids assessed within one business day
Functions I can layer in
Your plan already includes one to three of these by tier. Add more if a gap demands it. Which you need is scoped on our call, not guessed from a menu.
Included by tier: 1 with Maintenance, 2 with Growth, 3 with Enterprise. Pick the ones that fit your gaps and add more anytime. Matched to your situation during scoping.
The "No-Stress" Workflow
A predictable operating rhythm, Day 1 to month 12, so your bid pipeline runs without your team running it.
Zero Ramp. Day-One Ready.
We align on your pipeline, tools, and approval paths so I plug in cleanly as your bid desk lead. No lengthy onboarding, no hand-holding.
Your Team Sells. I Handle the RFP.
I take ownership of active RFPs, security questionnaires, and redlines, managing the moving parts so your AEs stay in front of prospects, not buried in procurement.
Every Deal Makes the Next One Faster.
As we work, I structure your response library and remove friction from your process, so each RFP we close compounds into a faster, more defensible capability for the next one.
Ongoing Rhythm.
We establish a steady operating cadence: check-ins as needed, embedded where it matters, minimal disruption to how your sales team actually works.
Concurrent Active Slots
Every procurement request is different. Here is how capacity is structured to keep delivery predictable and quality consistent.
Engagements are structured around concurrent active slots, not hours and not calendar months. A slot opens at kickoff and closes at final submission, regardless of where that falls in the calendar.
A concurrent active slot represents a single RFP, DDQ, or security questionnaire that is actively in-flight, from intake through final submission. Your tier defines how many can run at the same time. Slot usage is confirmed at intake, before any work begins.
A standard RFP or questionnaire: single submission, defined requirements, clear scope. Opens at kickoff confirmation and closes at final delivery.
A larger or more complex procurement: 300+ requirements, multiple supporting documents, or extended multi-stakeholder review. Designated at intake with written notice.
No surprises, ever. Slot usage is confirmed in writing at intake, before work begins. Your team always knows exactly how many slots a bid will consume before a single hour is spent on it.
A concurrent active slot occupies capacity from kickoff confirmation through final submission, regardless of calendar month. Complex bids exceeding 300 requirements or 5 supporting documents may consume 2 slots, confirmed in writing at intake. RFP Rescue is $5,000 per bid; a 20% rush fee applies to expedited turnarounds. Each retainer tier includes Deal Desk functions (1 Maintenance, 2 Growth, 3 Enterprise); retainers start at $6,000/mo month-to-month. Term-commitment discounts (10% for 3 months, 18% for 6 months, 25% for 12 months) apply to the monthly retainer rate and are subject to early-exit fees that recoup the discount; final scope and commitment terms are set in your SOW. Contract & Commercial Triage is a commercial review service, not legal advice. All prices in USD. R. Steeves Consulting Inc. is a federally incorporated Canadian corporation; contracts governed under Delaware law.